Updated 13 October 2026 (27 Asoj 2083). The six samples on this page were written by Digital Solution. Copy them, change the details in square brackets and make them your own.
An application letter for job vacancy is a one-page letter that tells an employer which post you want, why you fit it and what you have attached. In Nepal it travels with almost every application, whether you hand it in at a school office or attach it to an email.
A good one is short. Four paragraphs, about 150 to 200 words, no life story. The CV carries the detail. The letter only has to make someone want to open it.
This page gives the format first, then six samples for the jobs people ask us about most: a fresher’s first application, a bank job, a teaching post, an accountant, a receptionist, and a short email version.
The format at a glance
| Part | What goes there |
|---|---|
| Date | The day you send it. Add the Nepali date if the employer uses it |
| Addressee | Title of the person named in the vacancy, organisation, address |
| Subject | “Application for the post of [post]” |
| Salutation | Dear Sir or Madam, or the name if the notice gives one |
| Paragraph 1 | The post, where you saw the vacancy and the date of the notice |
| Paragraph 2 | Your qualification and the experience that fits this post |
| Paragraph 3 | One or two concrete things you have done |
| Paragraph 4 | What is attached, and that you are available for an interview |
| Close | Yours faithfully, name, phone, email, signature |
Use “Yours faithfully” when the letter starts with “Dear Sir or Madam”. Use “Yours sincerely” when it starts with a name.
Seven rules before you copy a sample
- Name the post exactly as the vacancy does. Include the reference number if the notice has one.
- Say where you saw it. Newspaper, job portal or the organisation’s own notice, with the date.
- Match two things from the vacancy. If it asks for Tally and two years of experience, mention both in your second paragraph.
- Give one number. Students taught, customers served, vouchers processed.
- List what you attach. The reader checks the list against the envelope.
- Keep it to one page.
- Change it for every vacancy. A letter that names the wrong organisation is the fastest way to be rejected.
Sample 1: application letter for a fresher
For a first job, when you have education and perhaps an internship.
Date: [date]
The Human Resources Manager
[Organisation name]
[Address]
Subject: Application for the post of Office Assistant
Dear Sir or Madam,
I wish to apply for the post of Office Assistant advertised on [where you saw it] on [date].
I completed my Bachelor of Business Studies from [college], [university], in [year]. During my studies I worked for three months as an intern at [organisation], where I handled the front desk, filed documents and prepared daily records in MS Excel.
I type in both English and Nepali, and I am comfortable with email, MS Word and Excel. I learn quickly and I am ready to work the hours the post requires.
I have attached my CV and copies of my academic certificates. I would be glad to attend an interview at a time that suits you.
Yours faithfully,
[Your full name]
[Mobile number]
[Email address]
Sample 2: application letter for a bank job
Banks receive hundreds of letters for one notice. Lead with the degree and anything that shows you can handle customers and figures.
Date: [date]
The Head, Human Resources Department
[Bank name]
[Head office address]
Subject: Application for the post of Trainee Assistant (Ref: [number])
Dear Sir or Madam,
I am applying for the post of Trainee Assistant as published in your vacancy notice of [date] on [newspaper or website].
I hold a Bachelor of Business Studies from [college] with [division or GPA]. I completed a two-month internship at the [branch] branch of [institution], where I assisted at the customer service desk, helped customers with account-opening forms and supported the daily filing of vouchers.
I am confident with MS Excel and with Nepali and English typing. I work carefully with figures, and I enjoy dealing with customers.
My CV, academic transcripts, character certificates and a copy of my citizenship certificate are attached. I am available for a written test and an interview on the dates you set.
Yours faithfully,
[Your full name]
[Mobile number]
[Email address]
Many banks and financial institutions take applications only through their own online form. If the notice says so, use the form, and keep this letter for the cover-letter field or upload.
Sample 3: application letter for a teacher
Schools want three facts fast: your subject, the levels you can teach and whether you hold a teaching licence.
Date: [date]
The Principal
[School name]
[Address]
Subject: Application for the post of Secondary Level Science Teacher
Dear Sir or Madam,
I would like to apply for the post of Secondary Level Science Teacher advertised in [newspaper or notice] on [date].
I hold a [B.Ed. or B.Sc.] in [subject] from [campus], [university], and a teaching licence for the [level] level. For the past [number] years I have taught Science to Grades 8 to 10 at [school], with [number] sections a day.
Along with classroom teaching I ran the school’s science exhibition for two years and prepared students for the SEE. I use practical work and short weekly tests so that students keep up through the year.
I have attached my CV, academic certificates, teaching licence and experience letter. I am ready to give a demonstration class whenever you wish.
Yours faithfully,
[Your full name]
[Mobile number]
[Email address]
Mention the licence only if you hold one. Leave the line out if you do not.
Sample 4: application letter for an accountant
Name the software and the tax work you have actually done.
Date: [date]
The Managing Director
[Company name]
[Address]
Subject: Application for the post of Accountant
Dear Sir or Madam,
I am writing to apply for the post of Accountant advertised on [where you saw it] on [date].
I completed my [BBS or MBS] from [college] and have worked for [number] years as an Assistant Accountant at [company]. My work there includes daily voucher entry in Tally, bank reconciliation, monthly VAT returns, TDS deposits and payroll with SSF contributions.
In the last fiscal year I helped close the accounts and prepared the schedules for the annual audit. I am familiar with the IRD Taxpayer Portal for filing returns.
My CV, academic certificates and experience letter are attached. I can join within [notice period] of an offer and would welcome an interview.
Yours faithfully,
[Your full name]
[Mobile number]
[Email address]
Sample 5: application letter for a receptionist or front desk post
Languages and the hours you can work matter more here than the degree.
Date: [date]
The General Manager
[Hotel or company name]
[Address]
Subject: Application for the post of Receptionist
Dear Sir or Madam,
I wish to apply for the post of Receptionist as advertised on [where you saw it] on [date].
I have completed [+2 or bachelor’s] from [college] and worked for [number] year(s) at the front desk of [organisation], where I received guests, answered phone calls and emails, and handled bookings and daily cash records.
I speak Nepali, English and Hindi, and I am comfortable working morning or evening shifts, including weekends and public holidays.
I have attached my CV and copies of my certificates. I would be happy to meet you for an interview.
Yours faithfully,
[Your full name]
[Mobile number]
[Email address]
Sample 6: a short application by email
When the vacancy says “send your CV by email”, the email itself is the letter. Keep it shorter than a printed one.
Subject: Application for Marketing Officer – [Your full name]
Dear Sir or Madam,
Please find attached my CV for the post of Marketing Officer advertised on [where you saw it] on [date].
I hold a BBA from [college] and have two years of experience in sales and social media marketing at [company], where I managed the company’s Facebook and Instagram pages and handled customer inquiries.
I would welcome the chance to discuss the role. I am available on [mobile number] at any time.
Yours faithfully,
[Your full name]
[Mobile number]
Attached: CV (PDF), academic certificates (PDF)
The subject line matters as much as the body. Put the post and your name in it, as in the sample, so the email can be found again.
What to attach
| Document | Note |
|---|---|
| CV | One or two pages, as a PDF |
| Academic certificates | Copies of transcripts and character certificates the vacancy asks for |
| Citizenship certificate | A copy, only if the vacancy asks for it |
| Experience letters | From earlier employers, if you have them |
| Training certificates | Only the relevant ones |
| Photo | Passport size, only if asked |
Send copies, not originals. Bring the originals to the interview.
If your CV still needs work, our guide to CV format for a job in Nepal has two free Word templates.
Common mistakes
- Copying a sample without changing it. Employers see the same letter many times in one pile.
- Opening with “I am writing this letter to…” Start with the post instead.
- Repeating the whole CV. Pick two facts.
- Claiming skills the vacancy did not ask about and missing the ones it did.
- No phone number under the name.
- Sending from someone else’s email address.
- Spelling the organisation’s name wrong.
Handwritten or typed?
Type it unless the notice asks for a handwritten application. A typed letter in one plain font, printed on A4, signed by hand in blue or black ink, is the standard. For email, attach the letter as a PDF or write it in the body as in Sample 6.
Using AI to draft your letter
AI tools write a clean first draft in seconds. They also write the same clean draft for everyone. Use one to check grammar and to tighten your sentences, then put your own facts and numbers in.
Our list of AI tools for job seekers in Nepal covers which tools help with letters and CVs.
Want your application letter and CV prepared?
Send the vacancy and your details. We return both, ready to submit. निवेदन र CV तयार गर्न सम्पर्क गर्नुहोस्।
Frequently asked questions
How do I write an application letter for a job vacancy?
Give the date, the addressee and a subject line naming the post. Then write four short paragraphs: the post and where you saw it, your qualification, one or two things you have done, and what you have attached.
How long should a job application letter be?
One page. About 150 to 200 words in the body is enough.
What is the difference between an application letter and a cover letter?
In everyday use in Nepal they mean the same thing: the letter that goes with your CV. “Cover letter” is the more common term in email applications.
Should I write “Yours faithfully” or “Yours sincerely”?
“Yours faithfully” after “Dear Sir or Madam”. “Yours sincerely” when you address the person by name.
Can I send a job application by email?
Yes, if the vacancy gives an email address. Put the post and your name in the subject line and attach your CV as a PDF.
Do I need to attach my citizenship certificate?
Only if the vacancy asks for it. Send a copy, never the original.
Conclusion
A strong application letter for job vacancy names the post, matches two things the employer asked for, gives one number and lists the attachments. Everything else belongs in the CV.
Pick the sample closest to your job, replace every bracket, read it aloud once and send it. If you want the letter and CV prepared for you, that is a service we offer.
Digital Solution Pvt. Ltd. provides CV, letter and document services. The samples are our own and are free for personal use. Names, organisations and figures in brackets are placeholders. An employer’s own instructions always come first.
Rabin Paudel
Rabin Paudel is the Founder of Digital Solution, a Content Creator, and an AI Trainer. He shares practical and easy-to-understand content on Artificial Intelligence, Digital Literacy, Online Services, FinTech, and Technology. His mission is to make technology simple, accessible, and useful for everyone.
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